Daftra Academy

Finance Management in Daftra

A practical course on the Finance area of Daftra: categorising expenses, creating and importing payment and receipt vouchers, adding expenses with AI and managing employee custody.

Duration
1 hour
Video content
Instructors
Daftra Academy
Daftra Education Team

About this course

This course brings together the lessons on the "Finance" menu in Daftra, where day-to-day expenses and income are recorded through payment vouchers and receipt vouchers, each with its effect on the journal entries.

It starts with setting up expense and income categories and using them in reports, then moves on to creating vouchers, either for a single sub-account or for several sub-accounts in one voucher, and importing them in bulk from a CSV file.

  • Adding a payment voucher from an image or PDF with AI, and tracking the AI usage.
  • Managing employees' financial custody, from creating a custody to recording its settlements.

What you will learn

  • Create categories for payment and receipt vouchers and view voucher reports by category
  • Enable the Finance and General Accounts apps and prepare sub-accounts and treasuries before issuing vouchers
  • Create payment and receipt vouchers and understand the journal entry each one produces
  • Create a multi-account payment voucher with its own tax and cost centre per sub-account
  • Import payment and receipt vouchers from a CSV file using the sample the system provides
  • Add a payment voucher from an image or PDF with AI and review the extracted data
  • Create employee custodies, record settlements and follow their balances and statuses

Who this is for

  • Accountants and finance staff who record daily expenses and income in Daftra
  • Owners of small and medium businesses who keep track of treasuries and expenses themselves
  • HR or finance staff responsible for following up employee custody

Before you start

  • An active Daftra account
  • A basic understanding of sub-accounts and journal entries

Course content

6 lessons • 1 hour 1 minute

  1. 1Course lessons
    • Categorising expenses in Daftra7 minutes
    • Creating payment and receipt vouchers in Daftra12 minutes
    • Creating a multi-account payment voucher in Daftra5 minutes
    • Importing payment and receipt vouchers into Daftra9 minutes
    • Adding payment vouchers with AI in Daftra14 minutes
    • Managing employee custody in Daftra14 minutes

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FAQ

What language are the videos in, and are there captions?

The videos are in Arabic. Every lesson has an English transcript and English captions.

What is the difference between a payment voucher and a receipt voucher in Daftra?

A payment voucher records money leaving a treasury or bank account for a sub-account such as electricity. A receipt voucher records money coming into the treasury, so the treasury is on the debit side and the sub-account on the credit side. Daftra creates the journal entry for each voucher as soon as it is saved.

Is a journal entry created if I save a voucher as a draft?

No. A draft voucher gets its journal entry only after it has been reviewed and saved from the draft page.

Can I delete an expense category I no longer use?

Yes, from the three dots next to the category, provided it is not linked to any previous transaction in the system.

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